Microsoft powerpoint 2016 step by step pdf free download free download.[PDF] Introduction to PowerPoint free tutorial for Beginners

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

The Open page includes all the locations pwoerpoint linked to from an Office program When a presentation is open, you can move among slides by clicking or tapping elements in several areas of the app window, including the Thumbnails pane in Normal view and the Slide pane in Normal view or Slide Sorter view. When you point to a thumbnail in a gallery, the Live Preview feature shows you what the active content will look like if you click the thumbnail to apply the asso- ciated formatting. In the source presentation, select the slide or slides you want to copy.❿
 
 

(PDF) Microsoft PowerPoint Step by Step | tman ngatana – replace.me. Microsoft powerpoint 2016 step by step pdf free download free download

 
Use each slide layout at least once. You can display properties within a presentation for example, you can display the slide number on a slide. Display the Backstage view, and then click Close to close the presentation without exiting the app. TIP When moving and copying text in the Outline pane, you can hide bullet points under slide titles so that you can display more of the presentation at one time. Use the Reuse Slides feature to insert the first slide from the ReuseSlides presentation as slide 2 in the AddRemoveSlides presentation. Apply the formatting that you want to set as the default.

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Microsoft powerpoint 2016 step by step pdf free download free download.Microsoft PowerPoint Step by Step | PDF | Microsoft Office | Office

 

By using our site, you agree to our collection of information through the use of premier contractor edition 2016. To learn more, view our Privacy Policy. To browse Academia. Md Sohel. Microsoft Word Microsoft Word is a word processor developed by Microsoft.

Subsequent versions were later written for several other platforms including IBM PCs running Microsoft Word offers a variety of useful features. Spell check is a basic feature provided within the program that allows users to check proper spelling within their documents. Grammar checking is a popular feature that allows users to check punctuation, sentence structure and other basic grammar issues.

Microsoft Word allows users to alter the appearance of text easily by changing its color, font style and size. The document is easily saved as a file on a computer or other media device and retrieved whenever needed for editing, sharing or printing.

Cut and paste features included in Microsoft Word allow users to copy text or images from various sources and paste them directly into Word documents. Users are able to create and format custom tables and tsep, as well. Log in with Facebook Log in with Google. Remember me on this computer. Enter the email address you signed up with and we’ll email you a reset link. Need an account?

Click here to sign up. Download Free PDF. Microsoft PowerPoint Step by Step. Related Papers. No part of the contents of this book may be reproduced or transmitted in any form or by any means without the written permission downlooad the publisher. First Printing Microsoft Press books are available through booksellers and distributors worldwide. If you need support related to this book, email Microsoft Press Support at mspinput microsoft. The views, opinions, and information expressed in this book, including URL and other Internet website references, may change without notice.

Some examples depicted herein are provided for illustration only and are fictitious. No real association or connection is intended or should be inferred. Microsoft and the trademarks listed at www. All other marks are property of their respective owners. Thank you! This Step by Step book has been designed so you can read it from the beginning to learn about Microsoft PowerPoint and then build your skills as you learn to perform increasingly specialized procedures.

Or, if you prefer, как сообщается здесь can jump in wherever you need ready guidance for performing tasks. The нажмите сюда steps are delivered crisply and concisely—just the facts.

Who this book is for Cs5 free points indesign bullet adobe PowerPoint Step by Step microsoft powerpoint 2016 step by step pdf free download free download designed for use as a learning and reference resource by home and business users of Microsoft Office programs who want to use PowerPoint to create and present slide presentations and printed materials.

The content of the book is designed to be useful for people who have previously used earlier ver- sions of PowerPoint and for people who are discovering PowerPoint for the first time. Each part is divided into chapters representing skill set areas, and each chapter is divided into topics that group related skills. Each topic includes microsoft powerpoint 2016 step by step pdf free download free download informa- tion followed by generic procedures.

Follow the instructions on the webpage. You should install that app before working through the procedures and practice tasks in this book. You can open the files that are supplied for the practice tasks and save the finished versions of each file. If you later want to repeat practice tasks, you can download the original practice files again. Get support and give feedback This topic provides information посмотреть еще getting help with this book and contacting us to provide feedback or report errors.

If you need to contact the Microsoft Press Support team, please send an email message to microsoft powerpoint 2016 step by step pdf free download free download microsoft. The survey is short, and we read every one of your comments and ideas. Thanks in advance for your input! PowerPoint presentations can be an effective way of providing information in small segments.

Individual slides can include bullet points, pictures, charts, tables, and Practice files business diagrams. Professionally designed themes visu- No practice files are necessary to ally enhance your message and provide a professional, complete the practice tasks in this coordinated appearance. The elements that control the appearance of PowerPoint and the way you interact with it while you create presen- tations are collectively referred stsp as the user interface.

Some user interface elements, such as the color scheme, are cosmetic. Others, such as toolbars, menus, and but- tons, are functional. The default PowerPoint configuration and functionality is based on the way ny most people work with the app. You can modify cosmetic microsoft powerpoint 2016 step by step pdf free download free download func- tional user interface elements to suit your preferences and working style.

This chapter guides you through procedures related to starting PowerPoint, working in the PowerPoint user interface, and managing Office and app settings.

You might also have a shortcut to PowerPoint on your desktop or on the Windows taskbar. When you start PowerPoint without opening a specific presentation, the PowerPoint Start screen appears. The Microsoft powerpoint 2016 step by step pdf free download free download screen is a hybrid of the Open and New pages of the Backstage view. It displays links to recent files in microsfot left pane, and new file templates in the right pane.

Click the Start button, and then click All apps. In the app list, click any index letter to display the microsoft powerpoint 2016 step by step pdf free download free download index, and then click P to scroll the app list to the apps starting with that letter. Scroll the list if necessary, and then click PowerPoint to start the app. To start PowerPoint on a Windows 8 computer 1.

From the Start screen, display the Apps screen. Sort the Apps screen by name, and then click any index letter to display the alphabet index. In the alphabet index, click P to scroll the app list to the apps starting with that letter. Then click PowerPoint to start the app. Work in the PowerPoint user interface The PowerPoint user downloa provides intuitive access to all the tools you need to develop a sophisticated presentation адрес to the needs of your audience.

The apps in the Office suite are designed to downloax together to provide highly efficient methods of getting things done. You can install one or more Office apps on pdt com- puter. Some apps have multiple versions designed for different platforms. For example, you can install different versions of PowerPoint on a computer, a smartphone, an iPad, and an Android device; you can also work in a version of PowerPoint that is hosted entirely online.

Although the core purpose of an app remains the same regardless of the platform poweproint which it runs, frse avail- able functionality and the way you interact frfe the app might be different.

It is available as part of the Office suite of apps, as a freestanding app, or as part of an Office subscription. Until recently, the standard way of acquiring Office software was to purchase a disc, packaged in a box, and install the software from the disc.

In the recent past, the standard distribution model has changed to an online steep, often as part of an Office subscription licensing package. Officewhich was originally available only to businesses, now has many subscription options designed for individual home and business users, students, households, small businesses, midsize businesses, downlosd, government agencies, academic institutions, and nonprofits; in other words, whatever your needs may be, there is an Office subscription option that will be a close fit.

Many of the Office subscription options include licens- ing powefpoint the desktop Office apps and permit users to run Office on multiple devices, including Windows computers, Mac computers, Windows tablets, Android tablets, iPads, and smartphones.

You can review and edit presen- tations in PowerPoint Online, which dowjload directly in your browser instead of on your affinity designer 3d text. PowerPoint Online displays the contents of a presentation very much like the desktop app does, and offers a limited subset of the commands and content formatting options that are available in the full desktop app.

Com- mands for tasks you perform often are readily available, and even those you might use infrequently are easy to find. Title bar At the top of the app window, this bar displays the name of the active file, identifies the app, and provides tools for managing the app window, ribbon, microsoft powerpoint 2016 step by step pdf free download free download content.

The title bar elements are always on the left end, in the center, and on the right end of the title bar The Quick Access Toolbar at the left end of the title bar can be customized to include any commands that you want to have easily вот ссылка. You can change the location of the Quick Access Toolbar and customize it to include any command to which you want to have easy access.

Across the top of the ribbon picasa 3 download for pc a set of tabs. Clicking a tab displays an associated set of commands arranged in groups. Commands related to managing PowerPoint and presentations rather than presen- tation content are gathered together in the Backstage view, which you outlook key microsoft 2016 free freeactivation by clicking the File tab located at the left end of the ribbon.

Commands available in the Backstage view are organized on named pages, which you display by clicking the page tabs in the посетить страницу источник left pane.

You redisplay the presentation and the ribbon by clicking the Back arrow located above the page tabs.

The Home tab, which is microsofg by default, con- ;df the most frequently used commands. When a graphic element such as a picture, table, or chart is selected on a slide, one or more tool tabs might appear at the right end of the ribbon to make commands related to that specific microsoft powerpoint 2016 step by step pdf free download free download easily accessible.

Tool tabs are available only when the relevant object is selected. You can make these commands available by adding them to the Quick Access Toolbar or the ribbon. You can point to any button to display a ScreenTip that contains the command name, a description of its function, and its keyboard shortcut if it has one.

To determine whether a button and its arrow are integrated, point to the button to activate it. If both the button and its arrow are shaded, clicking the button displays options for refining the action of the button. If only the button or arrow is shaded when you point to it, clicking the button carries out its microoft action or applies the current default formatting.

Clicking the arrow and then clicking an action carries out the action. Clicking the arrow and then clicking a formatting option applies the formatting and sets it as the default for the button. Examples of buttons with вот ссылка and integrated arrows When a formatting option has several choices available, they are often displayed in a gallery of images, called thumbnails, that provide a visual representation of each choice.

When you point to a thumbnail in a gallery, the Live Preview feature shows you what the active content will look like if you click the thumbnail to apply the asso- ciated formatting.

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Microsoft PowerPoint 2016 Step by Step – Microsoft powerpoint 2016 step by step pdf free download free download

 
 

Then click fold- ers in the Navigation pane, double-click folders in the file pane, or enter the folder location in the Address bar. Double-click the presentation you want to open. To look through a presenta- tion without making any inadvertent changes, you can open the file as read-only, open an independent copy of the file, or open it in Protected view. You can also open the file in a web 2 browser.

In the event of a computer crash or other similar incident, you can tell PowerPoint to open the file and try to repair any damage. To move back or forward one slide while working in a presentation 1. To move among slides while working in a presentation 1. Clicking the flag displays a link to the slide you were working on when you closed the presentation, with the date and time of your last change. Simply click the link to jump to that slide. You can switch among standard presentation views, adjust the elements shown in each view, and change the magnification of the content in the app window.

Display standard views PowerPoint has six views in which you can create, organize, and preview presenta- tions. You insert, cut, copy, paste, duplicate, and delete slides in the Thumbnails pane, create slide content in the Slide pane, and record slide notes in the Notes pane.

Although you can add speaker notes in the Notes pane in Normal view, you must be in Notes Page view to add graphics, tables, diagrams, or charts to your notes. You can enter text either directly on the slide or in the outline. You can click buttons on the navigation bar to move through or jump to specific slides. It displays only the slides and not the presenter tools. In this view, you manage the slides, rather than the slide content.

You can easily reorganize the slides, group them into sections, and apply transitions to one or multiple slides. You can also apply transitions from one slide to another, and specify how long each slide should remain on the screen. The active view is shaded To review a presentation or deliver it to an audience , you display it in Slide Show view. In this view, each slide fills the screen, and PowerPoint implements transitions, animations, and media effects the way you have specified.

You can start the slide show from the first slide or from the currently active slide. To display a presentation in Slide Show view from the first slide 1. To display a presentation in Slide Show view from the current slide 1. Then click the Previous or Next button on the toolbar. Display program elements You can change the space available for the app window elements by adjusting the relative sizes of the panes or collapsing the ribbon.

To adjust the size of the Thumbnails pane in Normal view 1. To show or hide the Notes pane in Normal view 1. On the status bar, click the Notes button. Point to the border between the Slide pane and the Notes pane, and when the pointer changes to a bar with opposing arrows, drag up or down to resize or hide the Notes pane. To hide the ribbon in Normal, Outline, or Slide Sorter views 1. Collapsing the ribbon hides the groups and buttons but leaves the tab names visible.

Click any tab name. The ribbon remains visible until you click a button on it or click away from it. To permanently redisplay the ribbon 1. Change the display of content You can easily switch among multiple open presentations.

If you want to compare or work with the content of multiple presentations, you can simplify the process by displaying the presentations next to each other.

Guides are a set of vertical and horizontal alignment tools that you can drag to any location in the Slide pane. To display a different open presentation 1. To display multiple open presentations at the same time 1. On the View tab, in the Window group, click the Arrange All button. To display or hide the ruler, gridlines, and guides 1.

To modify the spacing of gridlines 1. On the View tab, click the Show dialog box launcher to open the Grid and Guides dialog box. In the Grid settings area, change either the fractional or unit measurement of the Spacing setting. Then click OK. To change the magnification of content in the app window 1.

On the View tab, in the Zoom group, click the Zoom button to open the Zoom dialog box. In the Zoom dialog box, select a Zoom to option or enter a specific percentage in the Percent box, and then click OK. Some properties exist to provide information to com- puter operating systems and apps. You can display properties within a presentation for example, you can display the slide number on a slide. PowerPoint automatically tracks some of the properties for you, and you can set others.

You can examine the properties that are attached to a presentation from the Info page of the Backstage view. Display the Info page of the Backstage view.

The standard properties associ- ated with a presentation are displayed in the Properties area of the right pane. At the bottom of the Properties pane, click Show All Properties to expand the pane.

At the top of the Properties pane, click Properties and then click Advanced Properties to display the Properties dialog box. To edit presentation properties 1. In the Properties pane, click the value for the property you want to edit to acti- vate the content box. Note that not all properties are available to edit. Those that can be edited will display an edit box when you point to them.

Enter or replace the property value, and then press Enter. Save and close presentations You save a presentation the first time by clicking the Save button on the Quick Access Toolbar or by displaying the Backstage view and then clicking Save As.

Both actions open the Save As page, where you can select a storage location. If your presentation must be compatible with assistive technologies, you need to know the final file format s of your presentation before you create it and start adding content.

Some types of content are visible in a PowerPoint file in Normal view but not in other accessible file formats such as tagged PDFs. Before basing a presentation on a template you have not used before, test it for accessibility. You can save the presentation in a folder on your computer or, if you have an Inter- net connection, in a folder on your Microsoft OneDrive. Clicking Browse at the bottom of the left pane displays the Save As dialog box, in which you assign a name to the file.

After you save a presentation for the first time, you can save changes simply by click- ing the Save button on the Quick Access Toolbar.

The new version of the presentation then overwrites the previous version. If you want to keep both the new version and the previous version, display the Save As page, and then save a new version with a different name in the same location or with the same name in a different location. You cannot have two files with the same name in the same folder. To adjust the time interval between saves, display the Backstage view, and click Options.

If you have only one presentation open and you want to close the presentation but leave PowerPoint running, display the Backstage view and then click Close. To save a presentation 1. Select a storage location, and then in the right pane, click Browse to open the Save As dialog box. If the Navigation pane and toolbar are not displayed, click Browse Folders in the lower-left corner of the dialog box. Use standard Windows techniques to navigate to your file folder.

In the File name box, enter a name for your presentation, and then click Save to store the file in your file folder. For example, the extension. When you save a file, PowerPoint automatically adds whatever extension is associated with the type of file selected in the Save As Type box. You can open a. The presentation name appears in the title bar with [Compatibility Mode] to its right. You can work in this mode, or you can convert the presentation to the current format by clicking the Convert button on the Info page of the Back- stage view, or by saving the presentation as a different file in the PowerPoint Presentation format.

If you work with people who are using a version of PowerPoint earlier than , you can save your presentations in a format that they will be able to use by changing the Save As Type setting in the Save As dialog box to PowerPoint Presentation.

Saving a file in either type of OneDrive location provides the option of shar- ing the file with other people. To save a presentation to OneDrive, display the Save As page of the Back- stage view, click your OneDrive, and then specify the OneDrive folder in which you want to save the file.

When you save a PowerPoint presentation to OneDrive, you and other people with whom you share the presentation can work on it by using a local installation of PowerPoint or by using PowerPoint Online, which is available in the OneDrive environment. If you already have a Microsoft account, you can access your OneDrive directly from any Office program, or from onedrive.

OneDrive for Business is available as part of a SharePoint environment, and your storage there will be managed by your company or SharePoint provider. You can save the results of the tasks in the same folder. Create presentations Do not start PowerPoint before beginning this task. Start PowerPoint and create a new, blank presentation.

Display the available presentation design templates. Preview a template that you like. Without closing the preview window, preview the next or previous template. From the preview window, create a presentation based on the currently dis- played template. Notice that the unsaved blank presentation closes.

Leave the presentation open and continue to the next task. Open and navigate presentations Complete the following tasks: 1. From the Backstage view, open the NavigateSlides presentation. Navigate among the slides by using the Thumbnails pane, and then by using the Previous Slide and Next Slide buttons. Use a keyboard method to move to the last slide of the presentation.

Leave the presentations open and continue to the next task. Display different views of presentations Complete the following tasks: 1. Display the presentation in Slide Show view, beginning with Slide 2. Move forward through the presentation to its end.

Then return to Slide Sorter view. Display the presentation in Reading view. Use any method to navigate to the fourth slide, and then use the most efficient method to return to the first slide. Hide the Thumbnails pane and display the Notes pane.

Redisplay the Thumbnails pane and hide the ribbon. Arrange the two presentations side by side on the screen. In the NavigateSlides presentation, display the gridlines. Notice that they appear in both open presentations. Notice that this modification affects only the active presentation.

Switch to the presentation you created in the first practice task. Display the guides, and then move them so they align with the upper-left corner of the slide content area.

Notice the effect of these actions in the other open presentation. Display and edit presentation properties Maximize the NavigateSlides window, and then complete the following tasks: 1. Display all the presentation properties. Edit the Subject property, entering Colors as the subject of the presentation. Save and close presentations Complete the following tasks: 1. Save the NavigateSlides presentation as MyPresentation, and then close it.

Close the presentation you created in the first task without saving it. A logical presentation and an overall consistent look, punctuated by variations that add weight exactly where it is needed, Practice files can enhance the likelihood that your intended audience For this chapter, use the practice files will receive the message you want to convey. For practice file download This chapter guides you through procedures related instructions, see the introduction.

Chapters 4 through 8 of this book are about working with the various types of slide content. A slide master could have only one slide layout, but most have unique slide layouts for slides that display the presentation title, section titles, and various combinations of slide titles and content, and a blank slide with only the background. The slide layouts that are available in a presenta- tion are displayed on the New Slide menu. In a new presentation based on a standard PowerPoint template, a slide you add after the title slide has the Title And Content layout, and a slide added after a slide other than the title slide has the layout of the preceding slide.

To add a slide based on the default slide layout 1. Select the slide after which you want to add the new slide. If you add content to a slide and then realize that the content would work better with a different layout, you can change the slide layout by clicking the Layout arrow in the Slides group, and then clicking the slide layout you want to apply.

In the gallery, click a slide layout thumbnail to add a slide based on that slide layout. Within a presentation, you can duplicate an existing slide to reuse it as the basis for a new slide. You can then customize the duplicated slide instead of having to create it from scratch.

The slide takes on the formatting of its new presenta- tion unless you specify otherwise. For the import process to work smoothly, format the document content that you want to port into the presentation as headings. PowerPoint converts some styles into slide headings, converts some styles into bullet points, and ignores other styles. A slide created from an imported outline The following table illustrates how PowerPoint converts Word document styles to PowerPoint slide elements.

In Outline view, click the slide header in the Outline pane. To select multiple slides 1. In Normal view, Outline view, or Slide Sorter view, click the first slide you want to select. To insert a copy of a slide immediately following the original slide 1. In the Thumbnails pane, right-click the slide that you want to copy, and then click Duplicate Slide. To insert a copy of one or more slides anywhere in a presentation 1. Display the presentation in Normal view or Slide Sorter view.

Repeat step 3 to paste additional copies of the slide or slides into the presentation. To insert a slide from another presentation 1.

Open the source and destination presentations in PowerPoint. Display each presentation in Normal view or Slide Sorter view. Display the two PowerPoint windows side by side. In the source presentation, select the slide or slides you want to copy.

Drag the selection to the destination presentation. A horizontal line between slide thumbnails in Normal view or a vertical line between thumbnails in Slide Sorter view indicates the location at which PowerPoint will insert the slides.

PowerPoint creates copies of the slides and applies the destination theme to the copies. Display the destination presentation in Normal view. On the New Slide menu, below the gallery, click Reuse Slides to open the Reuse Slides pane on the right side of the screen. Click the Browse button, and then click Browse File.

In the Browse dialog box, 3 browse to the folder that contains the presentation you want to use slides from, and then double-click the presentation. In the Select a Slide Library window, browse to the slide library that contains the slide or slides you want to insert. The Reuse Slides pane displays thumbnails of the available slides.

In the Reuse Slides pane, click the thumbnail of each slide you want to use to insert that slide into your presentation. If you want the slide to retain the formatting from the source presenta- tion instead, select the Keep Source Formatting check box at the bottom of the Reuse Slides pane. Close the Reuse Slides pane. Enter the content that you want to appear on the slides and any other content in a document. Review the styles applied to the content you want to include in the presentation.

Save and close the document. To create a presentation by importing a Word document 1. On the Open page of the Backstage view, click Browse. Browse to the folder that contains the Word document that contains the slide title and bullet point information. Double-click the document to create a new presentation. Select all the slides in the new presentation, and then on the Home tab, in the Slides group, click the Reset button.

Apply the design template you want. Select the slide after which you want to insert the new slides. On the New Slide menu, below the gallery, click Slides from Outline to open the Insert Outline dialog box, which resembles the Open dialog box.

Use standard Windows techniques to browse to the folder that contains the Word document you want to use for the slide titles and content. Double-click the document to insert slides based on its content.

To store slides in a slide library, follow these steps: 1. In the Publish Slides dialog box, select the check box of each slide you want to publish. Click the Select All button to select the entire presentation. In the Publish To box, enter or paste the URL of the slide library or click the Browse button and browse to the slide library.

Each slide is published individually 4. Click Publish. They remain available from the Thumbnails pane, but their thumbnails are dimmed and slide numbers crossed through with a backslash. You can edit the content of hidden slides When you select a hidden slide, the Hide Slide button on the Slide Show tab is shaded to indicate that the command is in effect. You can unhide a slide to include it in the slide show. To hide or unhide slides 1. Select the slide or slides you want to hide or unhide.

Right-click a single slide, and then click Delete Slide. Select the slide or slides you want to delete. Divide presentations into sections To make it easier to organize and format a longer presentation, you can divide it into sections.

In both Normal view and Slide Sorter view, sections are designated by titles above their slides. They do not appear in other views, and they do not create slides or otherwise interrupt the flow of the presentation. Some templates include a slide layout, similar to the title slide layout, that is specifi- cally designed for section divider slides.

If you divide a long presentation into sections based on topic, you might want to transfer your section titles to these slides to provide guidance to the audience or to mark logical points in the presentation to take breaks or answer questions. To create a section 1. In Normal view or Slide Sorter view, select the slide that you want to be first in the new section.

On the Home tab, in the Slides group, click the Section button, and then click Add Section to insert a section title named Untitled Section before the selected slide.

To rename a section 1. In the Section name box, replace or edit the existing section name, and then click the Rename button. To collapse or expand one slide section 1. In Normal view or Slide Sorter view, click the arrow that precedes the section title. To collapse or expand all slide sections 1. Rearrange slides and sections After you have added several slides to a presentation, you might want to rearrange their order so that they more effectively communicate your message. You can rearrange a presentation by moving individual slides or entire sections of slides.

In Normal view or Slide Sorter view, drag the slide thumbnail to its new posi- tion. Notice as you drag that the other thumbnails move to indicate where the selected slide will appear when you release the mouse button. Right-click the slide thumbnail, and then click Cut. Right-click between the other slide thumbnails where you want to move the slide. To move a section within a presentation 1.

Click the title of the section of slides you want to move, to select all the slides in the section. Drag the section to its new location. Right-click the section title, and then click Move Section Up or Move Section Down to move the section and all its slides before the preceding section or after the following section. Click the title of the section of slides you want to ungroup.

Right-click the section title, and then click Remove Section. Microsoft PowerPoint step by step Item Preview.

EMBED for wordpress. Want more? Advanced embedding details, examples, and help! Students will get productive fast with PowerPoint and jump in wherever they need answers–brisk lessons and colorful screen shots show them exactly what to do, step by step.

There are no reviews yet. A tooltip displays the slide that will be shown if you stop dragging Press the Home key to move to the first slide. Press the End key to move to the last slide. TIP When you open a presentation you have worked on recently, PowerPoint displays a flag adjacent to the Slide panes scroll bar.

Clicking the flag displays a link to the slide you were working on when you closed the presentation, with the date and time of your last change.

Simply click the link to jump to that slide. Display different views of presentations The elements of a presentation that you want to have a good view of change depending on what youre currently doing with the presentation.

You can switch among standard presentation views, adjust the elements shown in each view, and change the magnification of the content in the app window. The views are: Normal view This view includes the Thumbnails pane on the left side of the app window, the Slide pane on the right side of the window, and an optional Notes pane at the bottom of the window. You insert, cut, copy, paste, duplicate, and delete slides in the Thumbnails pane, create slide content in the Slide pane, and record slide notes in the Notes pane.

Notes Page view This is the only view in which you can create speaker notes that contain elements other than text. Although you can add speaker notes in the Notes pane in Normal view, you must be in Notes Page view to add graphics, tables, diagrams, or charts to your notes. Outline view This view displays a text outline of the presentation in the Outline pane and the active slide in the Slide pane.

You can enter text either directly on the slide or in the outline. Reading view In this view, which is ideal for previewing the presentation, each slide fills the screen.

You can click buttons on the navigation bar to move through or jump to specific slides. In Reading view, the navigation bar and View Shortcuts toolbar are at the right end of the status bar Slide Show view This view displays the presentation as a full-screen slide show, beginning with the current slide.

Slide Sorter view This view displays thumbnails of all the slides in the presentation. In this view, you manage the slides, rather than the slide content.

You can easily reorganize the slides, group them into sections, and apply transitions to one or multiple slides. You can also apply transitions from one slide to another, and specify how long each slide should remain on the screen.

For information about applying transitions, see Add and manage slide transitions in Chapter 8, Add sound and movement to slides. The views youll use most frequently when developing presentations are Normal view and Slide Sorter view.

View options are available from the View Shortcuts toolbar near the right end of the status bar and from the View tab of the ribbon. The active view is shaded To review a presentation or deliver it to an audience , you display it in Slide Show view. In this view, each slide fills the screen, and PowerPoint implements transitions, animations, and media effects the way you have specified.

You can start the slide show from the first slide or from the currently active slide. For information about masters, see Customize slide masters and layouts in Chapter 12, Create custom presentation elements. Press F5. Do any of the following: Move the mouse to display the Slide Show toolbar. Then click the Previous or Next button on the toolbar. Press the Home key to display the first slide. Press the End key to display the last slide.

Press the Esc key to return to Normal or Slide Sorter view. Display program elements You can change the space available for the app window elements by adjusting the relative sizes of the panes or collapsing the ribbon.

TIP Any changes you make to a view, such as adjusting the sizes of panes, are saved with the presentation that is open at the time and do not affect other presentations.

Do either of the following: Point to the right border of the Thumbnails pane, and drag right or left to resize or hide the Thumbnails pane.

When the Thumbnails pane is hidden, click the Thumbnails button at the top of the bar to redisplay it. TIP When you adjust the width of the Thumbnails pane, the size of the slide thumbnails is adjusted accordinglythat is, there are more small thumbnails in a narrow pane and fewer large thumbnails in a wide pane.

On the status bar, click the Notes button. Point to the border between the Slide pane and the Notes pane, and when the pointer changes to a bar with opposing arrows, drag up or down to resize or hide the Notes pane. Do any of the following: At the right end of the ribbon, click the Collapse the Ribbon button, which resembles an upward-pointing arrow.

Collapsing the ribbon hides the groups and buttons but leaves the tab names visible. Click any tab name. The ribbon remains visible until you click a button on it or click away from it. Click any tab name and then click the Pin the ribbon button, which resembles a pushpin.

Change the display of content You can easily switch among multiple open presentations. If you want to compare or work with the content of multiple presentations, you can simplify the process by displaying the presentations next to each other. Tiling app windows simplifies the process of comparing, copying, or moving content To help you to more precisely position and align slide elements, you can display rulers, gridlines, and guides in the Slide pane, and change the magnification of the current slide.

Use gridlines and guides to more precisely position objects Gridlines are faint dotted lines that mark off specific units of measure on a slide. You can adjust the spacing of gridlines in the Grid And Guides dialog box, but you cant move them on the slide. Guides are a set of vertical and horizontal alignment tools that you can drag to any location in the Slide pane.

Do either of the following: On the View tab, in the Window group, click the Switch Windows button, and then click the presentation you want to view. Point to the PowerPoint button on the Windows taskbar, and then click the thumbnail of the presentation you want to display. On the View tab, click the Show dialog box launcher to open the Grid and Guides dialog box. In the Grid settings area, change either the fractional or unit measurement of the Spacing setting. Then click OK. On the View tab, in the Zoom group, click the Zoom button to open the Zoom dialog box.

You can select a magnification or enter a specific percentage 2. In the Zoom dialog box, select a Zoom to option or enter a specific percentage in the Percent box, and then click OK. In the zoom controls at the right end of the status bar, do any of the following: At the left end of the slider, click the Zoom Out button to decrease the zoom percentage.

At the right end of the slider, click the Zoom In button to increase the zoom percentage. At the right end of the status bar, click the Fit slide to current window button. Clicking the Fit Slide To Current Window button is a quick way to view the entire slide at the largest size that fits in the Slide pane.

Display and edit presentation properties Properties are file attributes or settings, such as the file name, size, creation, date, author, and read-only status.

Some properties exist to provide information to computer operating systems and apps. You can display properties within a presentation for example, you can display the slide number on a slide. You can examine the properties that are attached to a presentation from the Info page of the Backstage view.

Some of the properties stored with a typical presentation You can change or remove basic properties in the default Properties pane or expand the Properties pane to make more available, or display the Properties dialog box to access even more properties.

Display the Info page of the Backstage view. At the bottom of the Properties pane, click Show All Properties to expand the pane.

At the top of the Properties pane, click Properties and then click Advanced Properties to display the Properties dialog box. In the Properties pane, click the value for the property you want to edit to activate the content box. Note that not all properties are available to edit. Those that can be edited will display an edit box when you point to them.

Nothing happens if you click one that cant be edited. Enter or replace the property value, and then press Enter. In the Properties dialog box, do either of the following: On the Summary page, click the box to the right of the property you want to modify, and then enter or replace the property value. On the Custom page, select the property you want to modify in the Name list, and then enter or replace the property value in the Value box.

Save and close presentations You save a presentation the first time by clicking the Save button on the Quick Access Toolbar or by displaying the Backstage view and then clicking Save As. Both actions open the Save As page, where you can select a storage location. Save your presentation in an online location to access it from anywhere. TIP Many countries have laws that require that certain types of digital content be accessible to people with various disabilities.

If your presentation must be compatible with assistive technologies, you need to know the final file format s of your presentation before you create it and start adding content. Some types of content are visible in a PowerPoint file in Normal view but not in other accessible file formats such as tagged PDFs.

Before basing a presentation on a template you have not used before, test it for accessibility. You can save the presentation in a folder on your computer or, if you have an Internet connection, in a folder on your Microsoft OneDrive. Clicking Browse at the bottom of the left pane displays the Save As dialog box, in which you assign a name to the file.

Use standard Windows techniques in either the Address bar or the Navigation pane to navigate to the folder you want. TIP If you want to create a new folder in which to store the file, click the New Folder button on the dialog boxs toolbar.

After you save a presentation for the first time, you can save changes simply by clicking the Save button on the Quick Access Toolbar. The new version of the presentation then overwrites the previous version. You cannot have two files with the same name in the same folder. To adjust the time interval between saves, display the Backstage view, and click Options.

Every time you open a presentation, a new instance of PowerPoint starts. If you have more than one presentation open, clicking the Close button at the right end of a presentations title bar closes that presentation and exits that instance of PowerPoint. If you have only one presentation open and you want to close the presentation but leave PowerPoint running, display the Backstage view and then click Close.

Select a storage location, and then in the right pane, click Browse to open the Save As dialog box. TIP The dialog box displays the contents of the folder in which you last saved or opened a file from within the program. If the Navigation pane and toolbar are not displayed, click Browse Folders in the lower-left corner of the dialog box. Use standard Windows techniques to navigate to your file folder. In the File name box, enter a name for your presentation, and then click Save to store the file in your file folder.

TIP Programs that run on Windows use file name extensions to identify different types of files. For example, the extension. Windows programs do not display these extensions by default, and you shouldnt enter them in the File Name box. When you save a file, PowerPoint automatically adds whatever extension is associated with the type of file selected in the Save As Type box. Do any of the following: At the right end of the title bar, click the Close button to close the presentation and the app window.

Display the Backstage view, and then click Close to close the presentation without exiting the app. On the Windows Taskbar, point to the PowerPoint button to display thumbnails of all open presentations, point to the thumbnail of the presentation you want to close, and then click the Close button that appears in its upper-right corner.

By default, PowerPoint files are saved in the. You can open a. The presentation name appears in the title bar with [Compatibility Mode] to its right. If you work with people who are using a version of PowerPoint earlier than , you can save your presentations in a format that they will be able to use by changing the Save As Type setting in the Save As dialog box to PowerPoint Presentation. Save files to OneDrive Whether youre working in a corporate environment or at home, you have the option of saving files to OneDrive.

The OneDrive location you save to might be part of your companys SharePoint environment, or it might be a cloud-based storage location that is associated with your Microsoft account. Saving a file in either type of OneDrive location provides the option of sharing the file with other people.

To save a presentation to OneDrive, display the Save As page of the Backstage view, click your OneDrive, and then specify the OneDrive folder in which you want to save the file. If your OneDrive doesnt already appear in the list of locations, click Add A Place, click OneDrive, and then enter the credentials associated with the OneDrive you want to access.

When you save a PowerPoint presentation to OneDrive, you and other people with whom you share the presentation can work on it by using a local installation of PowerPoint or by using PowerPoint Online, which is available in the OneDrive environment. Microsoft provides free OneDrive storage to Microsoft account holders. If you already have a Microsoft account, you can access your OneDrive directly from any Office program, or from onedrive.

If you dont yet have a Microsoft account, you can configure any existing email account as a Microsoft account at signup. If you dont yet have an email account that you want to configure for this purpose, you can get a new account there, too. Skills review In this chapter, you learned how to: Create presentations Open and navigate presentations Display different views of presentations Display and edit presentation properties Save and close presentations.

You can save the results of the tasks in the same folder. Create presentations Do not start PowerPoint before beginning this task. Start PowerPoint and create a new, blank presentation. Display the available presentation design templates. Preview a template that you like. Without closing the preview window, preview the next or previous template. From the preview window, create a presentation based on the currently displayed template. Notice that the unsaved blank presentation closes.

Leave the presentation open and continue to the next task. From the Backstage view, open the NavigateSlides presentation.

Navigate among the slides by using the Thumbnails pane, and then by using the Previous Slide and Next Slide buttons. Use a keyboard method to move to the last slide of the presentation.

Leave the presentations open and continue to the next task. Display different views of presentations Complete the following tasks: 1. Display the presentation in Slide Show view, beginning with Slide 2. Move forward through the presentation to its end. Then return to Slide Sorter view. Display the presentation in Reading view. Use any method to navigate to the fourth slide, and then use the most efficient method to return to the first slide. Hide the Thumbnails pane and display the Notes pane.

Redisplay the Thumbnails pane and hide the ribbon. Arrange the two presentations side by side on the screen. In the NavigateSlides presentation, display the gridlines. Notice that they appear in both open presentations. In the NavigateSlides presentation, change the spacing of the gridlines to 1.

Notice that this modification affects only the active presentation. Switch to the presentation you created in the first practice task. Display the guides, and then move them so they align with the upper-left corner of the slide content area. Notice the effect of these actions in the other open presentation.

Display and edit presentation properties Maximize the NavigateSlides window, and then complete the following tasks: 1. Display all the presentation properties. Edit the Subject property, entering Colors as the subject of the presentation. Save and close presentations Complete the following tasks: 1. Save the NavigateSlides presentation as MyPresentation, and then close it.

Close the presentation you created in the first task without saving it. Create and manage slides. In this chapter Add and remove slides Divide presentations into sections Rearrange slides and sections Apply themes Change slide backgrounds. When you create a presentation from a design template, the only slide that is immediately available is the title slide.

Its up to you to add more slides for the content that you want the presentation to include. You can create slides based on slide templates that are designed to hold specific types of content, or you can copy existing slides from other presentations.

When the presentation youre developing has multiple slides, you can organize them into sections. Sections are not visible to the audience, but they make it easier to work with slide content in logical segments. A logical presentation and an overall consistent look, punctuated by variations that add weight exactly where it is needed, can enhance the likelihood that your intended audience will receive the message you want to convey.

This chapter guides you through procedures related to adding and removing slides, dividing presentations into sections, rearranging slides and sections, applying themes, and changing slide backgrounds. Chapters 4 through 8 of this book are about working with the various types of slide content. Add and remove slides The appearance and structure of slides is defined by the slide layouts associated with the slide master that is part of the design template.

Slide layouts define the elements on specific types of slides, such as: Slide backgrounds and incorporated graphics. Text box locations, sizes, and formats. Default paragraph and character formats for each text box location.

Standard headers or footers. TIP Text boxes can contain static content that cant be changed by the presentation author for example, a company logo , or they can serve as placeholders that define the default formatting of content entered within the text box.

A slide master could have only one slide layout, but most have unique slide layouts for slides that display the presentation title, section titles, and various combinations of slide titles and content, and a blank slide with only the background. Each slide layout is named; the name suggests the primary application of the slide layout, but you arent limited to that suggestion; you can enter any type of content in any slide layout and modify the layout of any slide.

The slide layouts that are available in a presentation are displayed on the New Slide menu. The structure and design of each slide layout is visible on its thumbnail You can modify the built-in slide layouts, create your own slide layouts, or create entirely new sets of slide layouts called slide masters, and you can reset slides to match their slide layouts, or apply different slide layouts to existing slides.

Insert new slides When you create a new slide, PowerPoint inserts it after the currently active slide. In a new presentation based on a standard PowerPoint template, a slide you add after the title slide has the Title And Content layout, and a slide added after a slide other than the title slide has the layout of the preceding slide.

The Title And Content layout accommodates a title and either text or graphic contenta table, chart, diagram, picture, clip art image, or media clip If you want to add a slide that has a different layout, you can select the layout when you insert the slide or you can change the slide layout after you create the slide. Select the slide after which you want to add the new slide. Do either of the following: On the Home tab, in the Slides group, click the New Slide button not its arrow.

TIP You can reset slide content to the slide layout defaults by clicking the Reset button in the Slides group on the Home tab.

In the gallery, click a slide layout thumbnail to add a slide based on that slide layout. Copy and import slides and content You can reuse slides from one presentation in another, in one of two ways: you can copy the slides from the original presentation to the new presentation, or you can use the Reuse Slides tool, which displays the content of an original presentation and allows you to choose the slides you want to insert in the new presentation.

Within a presentation, you can duplicate an existing slide to reuse it as the basis for a new slide. You can then customize the duplicated slide instead of having to create it from scratch. If you frequently include a certain type of slide in your presentations, such as a slide that introduces you to the audience, you dont have to re-create the slide for each presentation.

You can easily reuse a slide from one presentation in a different presentation. You can use the same techniques to reuse a slide from someone elses presentation to standardize the appearance or structure of slide content with other members of your organization. The slide takes on the formatting of its new presentation unless you specify otherwise.

PowerPoint automatically applies the new theme to reused slides If the content of your presentation exists in a document, you can configure that content in outline format and then import the outline into PowerPoint.

For the import process to work smoothly, format the document content that you want to port into the presentation as headings. PowerPoint converts some styles into slide headings, converts some styles into bullet points, and ignores other styles. A slide created from an imported outline The following table illustrates how PowerPoint converts Word document styles to PowerPoint slide elements. Do any of the following: In Normal view, click the slide in the Thumbnails pane. In Outline view, click the slide header in the Outline pane.

In Slide Sorter view, click the slide in the Slide pane. In Normal view, Outline view, or Slide Sorter view, click the first slide you want to select. Do either of the following: To select a contiguous series of slides, press and hold the Shift key, and then click the last slide you want to select. To select noncontiguous slides, press and hold the Ctrl key, and then click each additional slide you want to select.

To insert a copy of a slide immediately following the original slide. In the Thumbnails pane, right-click the slide that you want to copy, and then click Duplicate Slide. Display the presentation in Normal view or Slide Sorter view. Right-click a slide thumbnail, and then click Copy. Do either of the following to insert the slide copy or copies: Click the thumbnail that you want to insert the slide copy or copies after, or click the empty space after the thumbnail.

Right-click where you want to insert the slide copy or copies, and then, in the Paste Options section of the shortcut menu, click the Use Destination Theme button or the Keep Source Formatting button. You can match the destination theme, retain the source theme, or paste as a picture. Repeat step 3 to paste additional copies of the slide or slides into the presentation.

Open the source and destination presentations in PowerPoint. Display each presentation in Normal view or Slide Sorter view.

Display the two PowerPoint windows side by side. In the source presentation, select the slide or slides you want to copy. Drag the selection to the destination presentation. A horizontal line between slide thumbnails in Normal view or a vertical line between thumbnails in Slide Sorter view indicates the location at which PowerPoint will insert the slides.

PowerPoint creates copies of the slides and applies the destination theme to the copies. Display the destination presentation in Normal view. On the New Slide menu, below the gallery, click Reuse Slides to open the Reuse Slides pane on the right side of the screen.

Click the Browse button, and then click Browse File. In the Browse dialog box, browse to the folder that contains the presentation you want to use slides from, and then double-click the presentation. TIP If youve previously connected to the presentation you want to import slides from, you can click the down arrow in the Insert Slide From box to expand the list, and then click the presentation in the list, or click the presentation file name in the Open section of the Reuse Slide pane.

In the Select a Slide Library window, browse to the slide library that contains the slide or slides you want to insert. The Reuse Slides pane displays thumbnails of the available slides. In the Reuse Slides pane, click the thumbnail of each slide you want to use to insert that slide into your presentation.

TIP The reused slide takes on the design of the presentation in which it is inserted. If you want the slide to retain the formatting from the source presentation instead, select the Keep Source Formatting check box at the bottom of the Reuse Slides pane.

Enter the content that you want to appear on the slides and any other content in a document. Review the styles applied to the content you want to include in the presentation. Title, Subtitle, Heading 1, and any list items will convert to slide titles. Heading 2 through Heading 8 will convert to bulleted list items.

Save and close the document. On the Open page of the Backstage view, click Browse. You can switch among standard presentation views, adjust the elements shown in each view, and change the magnification of the content in the app window. Display standard views PowerPoint has six views in which you can create, organize, and preview presenta- tions.

You insert, cut, copy, paste, duplicate, and delete slides in the Thumbnails pane, create slide content in the Slide pane, and record slide notes in the Notes pane. Although you can add speaker notes in the Notes pane in Normal view, you must be in Notes Page view to add graphics, tables, diagrams, or charts to your notes.

You can enter text either directly on the slide or in the outline. You can click buttons on the navigation bar to move through or jump to specific slides.

It displays only the slides and not the presenter tools. In this view, you manage the slides, rather than the slide content. You can easily reorganize the slides, group them into sections, and apply transitions to one or multiple slides.

You can also apply transitions from one slide to another, and specify how long each slide should remain on the screen. The active view is shaded To review a presentation or deliver it to an audience , you display it in Slide Show view.

In this view, each slide fills the screen, and PowerPoint implements transitions, animations, and media effects the way you have specified. You can start the slide show from the first slide or from the currently active slide. To display a presentation in Slide Show view from the first slide 1. To display a presentation in Slide Show view from the current slide 1. Then click the Previous or Next button on the toolbar.

Display program elements You can change the space available for the app window elements by adjusting the relative sizes of the panes or collapsing the ribbon. To adjust the size of the Thumbnails pane in Normal view 1. To show or hide the Notes pane in Normal view 1. On the status bar, click the Notes button. Point to the border between the Slide pane and the Notes pane, and when the pointer changes to a bar with opposing arrows, drag up or down to resize or hide the Notes pane.

To hide the ribbon in Normal, Outline, or Slide Sorter views 1. Collapsing the ribbon hides the groups and buttons but leaves the tab names visible. Click any tab name. The ribbon remains visible until you click a button on it or click away from it.

To permanently redisplay the ribbon 1. Change the display of content You can easily switch among multiple open presentations. If you want to compare or work with the content of multiple presentations, you can simplify the process by displaying the presentations next to each other.

Guides are a set of vertical and horizontal alignment tools that you can drag to any location in the Slide pane. To display a different open presentation 1. To display multiple open presentations at the same time 1. On the View tab, in the Window group, click the Arrange All button. To display or hide the ruler, gridlines, and guides 1. To modify the spacing of gridlines 1. On the View tab, click the Show dialog box launcher to open the Grid and Guides dialog box.

In the Grid settings area, change either the fractional or unit measurement of the Spacing setting. Then click OK. To change the magnification of content in the app window 1. On the View tab, in the Zoom group, click the Zoom button to open the Zoom dialog box. In the Zoom dialog box, select a Zoom to option or enter a specific percentage in the Percent box, and then click OK. Some properties exist to provide information to com- puter operating systems and apps.

You can display properties within a presentation for example, you can display the slide number on a slide. PowerPoint automatically tracks some of the properties for you, and you can set others. You can examine the properties that are attached to a presentation from the Info page of the Backstage view. Display the Info page of the Backstage view. The standard properties associ- ated with a presentation are displayed in the Properties area of the right pane.

At the bottom of the Properties pane, click Show All Properties to expand the pane. At the top of the Properties pane, click Properties and then click Advanced Properties to display the Properties dialog box. To edit presentation properties 1.

In the Properties pane, click the value for the property you want to edit to acti- vate the content box. Note that not all properties are available to edit. Those that can be edited will display an edit box when you point to them. Enter or replace the property value, and then press Enter.

Save and close presentations You save a presentation the first time by clicking the Save button on the Quick Access Toolbar or by displaying the Backstage view and then clicking Save As. Both actions open the Save As page, where you can select a storage location.

If your presentation must be compatible with assistive technologies, you need to know the final file format s of your presentation before you create it and start adding content. Some types of content are visible in a PowerPoint file in Normal view but not in other accessible file formats such as tagged PDFs. Before basing a presentation on a template you have not used before, test it for accessibility. You can save the presentation in a folder on your computer or, if you have an Inter- net connection, in a folder on your Microsoft OneDrive.

Clicking Browse at the bottom of the left pane displays the Save As dialog box, in which you assign a name to the file. After you save a presentation for the first time, you can save changes simply by click- ing the Save button on the Quick Access Toolbar. The new version of the presentation then overwrites the previous version. If you want to keep both the new version and the previous version, display the Save As page, and then save a new version with a different name in the same location or with the same name in a different location.

You cannot have two files with the same name in the same folder. To adjust the time interval between saves, display the Backstage view, and click Options.

If you have only one presentation open and you want to close the presentation but leave PowerPoint running, display the Backstage view and then click Close. To save a presentation 1. Select a storage location, and then in the right pane, click Browse to open the Save As dialog box.

If the Navigation pane and toolbar are not displayed, click Browse Folders in the lower-left corner of the dialog box. Use standard Windows techniques to navigate to your file folder. In the File name box, enter a name for your presentation, and then click Save to store the file in your file folder.

For example, the extension. When you save a file, PowerPoint automatically adds whatever extension is associated with the type of file selected in the Save As Type box. You can open a. The presentation name appears in the title bar with [Compatibility Mode] to its right.

You can work in this mode, or you can convert the presentation to the current format by clicking the Convert button on the Info page of the Back- stage view, or by saving the presentation as a different file in the PowerPoint Presentation format.

If you work with people who are using a version of PowerPoint earlier than , you can save your presentations in a format that they will be able to use by changing the Save As Type setting in the Save As dialog box to PowerPoint Presentation. Saving a file in either type of OneDrive location provides the option of shar- ing the file with other people. To save a presentation to OneDrive, display the Save As page of the Back- stage view, click your OneDrive, and then specify the OneDrive folder in which you want to save the file.

When you save a PowerPoint presentation to OneDrive, you and other people with whom you share the presentation can work on it by using a local installation of PowerPoint or by using PowerPoint Online, which is available in the OneDrive environment.

If you already have a Microsoft account, you can access your OneDrive directly from any Office program, or from onedrive. OneDrive for Business is available as part of a SharePoint environment, and your storage there will be managed by your company or SharePoint provider. You can save the results of the tasks in the same folder.

Create presentations Do not start PowerPoint before beginning this task. Start PowerPoint and create a new, blank presentation. Display the available presentation design templates. Preview a template that you like.

Without closing the preview window, preview the next or previous template. From the preview window, create a presentation based on the currently dis- played template. Notice that the unsaved blank presentation closes. Leave the presentation open and continue to the next task. Open and navigate presentations Complete the following tasks: 1. From the Backstage view, open the NavigateSlides presentation. Navigate among the slides by using the Thumbnails pane, and then by using the Previous Slide and Next Slide buttons.

Use a keyboard method to move to the last slide of the presentation. Leave the presentations open and continue to the next task. Display different views of presentations Complete the following tasks: 1. Display the presentation in Slide Show view, beginning with Slide 2. Move forward through the presentation to its end.

Then return to Slide Sorter view. Display the presentation in Reading view. Use any method to navigate to the fourth slide, and then use the most efficient method to return to the first slide.

Hide the Thumbnails pane and display the Notes pane. Redisplay the Thumbnails pane and hide the ribbon. Arrange the two presentations side by side on the screen.

In the NavigateSlides presentation, display the gridlines. Notice that they appear in both open presentations. Notice that this modification affects only the active presentation. Switch to the presentation you created in the first practice task. Display the guides, and then move them so they align with the upper-left corner of the slide content area. Notice the effect of these actions in the other open presentation.

Display and edit presentation properties Maximize the NavigateSlides window, and then complete the following tasks: 1. Display all the presentation properties. Edit the Subject property, entering Colors as the subject of the presentation. Save and close presentations Complete the following tasks: 1.

Save the NavigateSlides presentation as MyPresentation, and then close it. Close the presentation you created in the first task without saving it. A logical presentation and an overall consistent look, punctuated by variations that add weight exactly where it is needed, Practice files can enhance the likelihood that your intended audience For this chapter, use the practice files will receive the message you want to convey.

For practice file download This chapter guides you through procedures related instructions, see the introduction. Chapters 4 through 8 of this book are about working with the various types of slide content. A slide master could have only one slide layout, but most have unique slide layouts for slides that display the presentation title, section titles, and various combinations of slide titles and content, and a blank slide with only the background.

The slide layouts that are available in a presenta- tion are displayed on the New Slide menu. In a new presentation based on a standard PowerPoint template, a slide you add after the title slide has the Title And Content layout, and a slide added after a slide other than the title slide has the layout of the preceding slide. To add a slide based on the default slide layout 1.

Select the slide after which you want to add the new slide. If you add content to a slide and then realize that the content would work better with a different layout, you can change the slide layout by clicking the Layout arrow in the Slides group, and then clicking the slide layout you want to apply.

In the gallery, click a slide layout thumbnail to add a slide based on that slide layout. Within a presentation, you can duplicate an existing slide to reuse it as the basis for a new slide.

You can then customize the duplicated slide instead of having to create it from scratch. The slide takes on the formatting of its new presenta- tion unless you specify otherwise.

For the import process to work smoothly, format the document content that you want to port into the presentation as headings. PowerPoint converts some styles into slide headings, converts some styles into bullet points, and ignores other styles. A slide created from an imported outline The following table illustrates how PowerPoint converts Word document styles to PowerPoint slide elements.

In Outline view, click the slide header in the Outline pane. To select multiple slides 1. In Normal view, Outline view, or Slide Sorter view, click the first slide you want to select. To insert a copy of a slide immediately following the original slide 1.

In the Thumbnails pane, right-click the slide that you want to copy, and then click Duplicate Slide. To insert a copy of one or more slides anywhere in a presentation 1.

Display the presentation in Normal view or Slide Sorter view. Repeat step 3 to paste additional copies of the slide or slides into the presentation. To insert a slide from another presentation 1. Open the source and destination presentations in PowerPoint. Display each presentation in Normal view or Slide Sorter view. Display the two PowerPoint windows side by side. In the source presentation, select the slide or slides you want to copy. Drag the selection to the destination presentation. A horizontal line between slide thumbnails in Normal view or a vertical line between thumbnails in Slide Sorter view indicates the location at which PowerPoint will insert the slides.

PowerPoint creates copies of the slides and applies the destination theme to the copies. Display the destination presentation in Normal view.

On the New Slide menu, below the gallery, click Reuse Slides to open the Reuse Slides pane on the right side of the screen. Click the Browse button, and then click Browse File.

In the Browse dialog box, 3 browse to the folder that contains the presentation you want to use slides from, and then double-click the presentation. In the Select a Slide Library window, browse to the slide library that contains the slide or slides you want to insert.

The Reuse Slides pane displays thumbnails of the available slides. In the Reuse Slides pane, click the thumbnail of each slide you want to use to insert that slide into your presentation. If you want the slide to retain the formatting from the source presenta- tion instead, select the Keep Source Formatting check box at the bottom of the Reuse Slides pane. Close the Reuse Slides pane. Enter the content that you want to appear on the slides and any other content in a document.

Review the styles applied to the content you want to include in the presentation. Save and close the document. To create a presentation by importing a Word document 1. On the Open page of the Backstage view, click Browse. Browse to the folder that contains the Word document that contains the slide title and bullet point information.

Double-click the document to create a new presentation. Select all the slides in the new presentation, and then on the Home tab, in the Slides group, click the Reset button. Apply the design template you want.

Select the slide after which you want to insert the new slides. On the New Slide menu, below the gallery, click Slides from Outline to open the Insert Outline dialog box, which resembles the Open dialog box. Use standard Windows techniques to browse to the folder that contains the Word document you want to use for the slide titles and content. Double-click the document to insert slides based on its content.

To store slides in a slide library, follow these steps: 1. In the Publish Slides dialog box, select the check box of each slide you want to publish. Click the Select All button to select the entire presentation. In the Publish To box, enter or paste the URL of the slide library or click the Browse button and browse to the slide library. Each slide is published individually 4.

Click Publish. They remain available from the Thumbnails pane, but their thumbnails are dimmed and slide numbers crossed through with a backslash. You can edit the content of hidden slides When you select a hidden slide, the Hide Slide button on the Slide Show tab is shaded to indicate that the command is in effect.

You can unhide a slide to include it in the slide show. To hide or unhide slides 1. Select the slide or slides you want to hide or unhide. Right-click a single slide, and then click Delete Slide. Select the slide or slides you want to delete. Divide presentations into sections To make it easier to organize and format a longer presentation, you can divide it into sections.

In both Normal view and Slide Sorter view, sections are designated by titles above their slides. They do not appear in other views, and they do not create slides or otherwise interrupt the flow of the presentation. Some templates include a slide layout, similar to the title slide layout, that is specifi- cally designed for section divider slides. If you divide a long presentation into sections based on topic, you might want to transfer your section titles to these slides to provide guidance to the audience or to mark logical points in the presentation to take breaks or answer questions.

To create a section 1. In Normal view or Slide Sorter view, select the slide that you want to be first in the new section. On the Home tab, in the Slides group, click the Section button, and then click Add Section to insert a section title named Untitled Section before the selected slide. To rename a section 1. In the Section name box, replace or edit the existing section name, and then click the Rename button. To collapse or expand one slide section 1.

In Normal view or Slide Sorter view, click the arrow that precedes the section title. To collapse or expand all slide sections 1. Rearrange slides and sections After you have added several slides to a presentation, you might want to rearrange their order so that they more effectively communicate your message.

You can rearrange a presentation by moving individual slides or entire sections of slides. In Normal view or Slide Sorter view, drag the slide thumbnail to its new posi- tion.

Notice as you drag that the other thumbnails move to indicate where the selected slide will appear when you release the mouse button. Right-click the slide thumbnail, and then click Cut. Right-click between the other slide thumbnails where you want to move the slide. To move a section within a presentation 1. Click the title of the section of slides you want to move, to select all the slides in the section.

Drag the section to its new location. Right-click the section title, and then click Move Section Up or Move Section Down to move the section and all its slides before the preceding section or after the following section. Click the title of the section of slides you want to ungroup. Right-click the section title, and then click Remove Section. To merge all sections by removing all section dividers 1. To delete a section of slides 1. Click the title of the section of slides you want to delete, to select all the slides in the section.

Press the Delete key. If the selected section is collapsed, PowerPoint prompts you to confirm the deletion 2. Even a blank presentation has a theme: the Office theme, which has a white slide background, a standard set of text and accent colors, and the Office font set, which uses Calibri Light for headings and Calibri for body text. PowerPoint and the other Office apps share a common set of themes and theme elements.

This enables you to easily produce coordinated print and presentation materials. Approximately 30 of these themes are available to you from the PowerPoint Themes gallery. Many of the themes come with predefined variants, which have a dif- ferent color scheme or background graphic.

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