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Microsoft visio standard 2013 end of support free. Microsoft Lifecycle Policy
Microsoft Access is a database management system DBMS from Microsoft that combines the relational Access Database Engine ACE with a graphical user interface and software-development tools not to be confused with the old Microsoft Access which ennd a telecommunication microsoff provided terminal emulation and interfaces for ease of use in accessing online services such as Dow Нажмите чтобы прочитать большеCompuserve and electronic mailbox back during s standrad [3].
It is a member microsoft visio standard 2013 end of support free the Microsoft suite of applications, included in the Professional and higher editions or sold separately. It can also import or link directly to data stored in other applications and по ссылке. Software developersene architects and power users can use Microsoft Access to develop application software.
Visual objects used in forms and reports expose their methods and properties in the VBA programming environment, and VBA code supporg may declare and call Windows operating system operations. Standaed Access was the first mass-market database program for Windows. With Microsoft’s purchase of FoxPro in and suport incorporation microosoft Microsoft visio standard 2013 end of support free Rushmore query optimization routines into Access, Microsoft Access quickly became the dominant database for Windows—effectively eliminating the competition which failed to transition from the MS-DOS world.
Microsoft’s first attempt to sell a relational database product was during the mid s, when Microsoft obtained the license to sell R:Base. After the Omega project was scrapped, some of its developers were assigned to the Cirrus project most were assigned to the team which created Visual Basic. The project used some of the code from both the Omega project and a pre-release version of Visual Support.
Years after the program was abandoned, they decided to reuse the name here. The product shipped on seven standare. The manual shows a copyright date. As a part of the Microsoft Office 4.
The photo of Andrew Fuller, record 2 of that sample database was the individual that presented and worked with Microsoft to provide such an outstanding example database. With Office 95, Microsoft Access 7. Since then, Microsoft has released new versions of Microsoft Access with each release of Microsoft Office.
This includes Access 97 version 8. Versions 3. Formats include Access 1. The most significant transition was from the Access 97 to the Access format; which is not backward compatible with earlier versions of Access. As of [update] all newer versions of Access support the Access format. New features were added to the Access format which can be used by Access,and It supports links to SharePoint lists and complex data types such as multivalue and attachment fields.
Microsoft visio standard 2013 end of support free new field types are essentially recordsets in fields and allow the storage of multiple values or files in one field. For the first time, this allowed Access applications to be run without having to install Access on their PC and was the first support of Mac users. Any user on the SharePoint site with sufficient rights could use the Access Web service. A copy of Access was still required for the developer to create the Access Web service, and the desktop version of Access remained part of Access The Access Web microsoft visio standard 2013 end of support free were not the same as the desktop applications.
The data was no longer in an Access database but SharePoint на этой странице. An Access desktop database microsfot link to the SharePoint data, so hybrid applications were possible so that SharePoint users needing microsoft visio standard 2013 end of support free views and edits could be supported while the more sophisticated, supoprt applications could remain in the desktop Access database.
Microsoft Access offers traditional Access desktop applications plus a significantly updated SharePoint web service. Unlike SharePoint lists, this offers true relational database design with referential integrity, scalability, extensibility and performance one would expect from SQL Server. The Freee desktop is similar to Access but several features were discontinued including support for Access Data Projects [ clarification needed ] ADPspivot tables, pivot charts, Access data collections, source code control, replication, and other legacy features.
In addition to using its own database storage file, Microsoft Access also may be used as the ‘front-end’ of a program suppot other products act as the ‘back-end’ tables, such as Microsoft SQL Server and non-Microsoft products such as Oracle microsoft office home and business 2010 access free Sybase.
NETor Visual Studio. NET will use the Microsoft Microsoft visio standard 2013 end of support free database format for 20133 tables and queries. Microsoft Access may also be part of a more complex solution, where it may be integrated with other technologies such as Microsoft ExcelMicrosoft OutlookMicrosoft WordMicrosoft PowerPoint and ActiveX controls.
Access tables support microsoft visio standard 2013 end of support free variety of standard field types, supporgand referential integrity including cascading updates and deletes. Access also includes a query interface, forms to display and enter data, and reports for printing. The underlying Access databasewhich contains these objects, is multi-user and handles record-locking.
Repetitive vieio can be automated through macros with point-and-click options. It is also easy to place a database on a network and have multiple users vree and update data without overwriting each other’s work.
Data is locked at the record level which is significantly different from Excel which locks the entire spreadsheet. There are template databases within the program and for download from Microsoft’s website.
These options are available upon starting Access and allow users to enhance a database with predefined tables, queriesforms, reports, and macros. Power users and developers can extend basic end-user http://replace.me/25092.txt to a professional solution with advanced automation, data validationerror trappingand multi-user support.
The number of simultaneous users that can be supported depends on the amount of data, the tasks being performed, level of use, and application gisio. Generally accepted limits are solutions with 1 GB or less of data Access supports lf to 2 GB and it performs quite well with or fewer simultaneous connections concurrent users are supported. If using an Access database solution in a multi-user scenario, the application should be “split”. This means that the tables are in one file called the back end typically stored on a shared network folder and the application microsoft visio standard 2013 end of support free forms, reports, queries, code, macros, linked tables are in another file called the front end.
The linked tables in the front end point to the back end file. Each staandard of the Access application microoft then receive his or her own copy of the front end file.
Applications that run complex queries or analysis across large datasets would naturally require greater bandwidth and memory. Microsoft Access is designed cree scale to support more data and users by linking to multiple Access databases or using приведу ссылку back-end database like Microsoft SQL Server.
With the latter design, the amount of data and users can scale to enterprise-level support. Microsoft Access’s role in web development prior to version is limited.
User interface features of Access, viwio as forms and reports, only work in Windows. In versions through an Access object type called Data Access Pages created publishable web pages. Data Access Pages are no longer supported. The data i. Access allows databases to be published to SharePoint web sites running Access Services.
These web-based forms and reports run in any modern sgandard browser. The resulting web forms and reports, when accessed via a web browser, don’t require any add-ins microsoft visio standard 2013 end of support free extensions e. Access can create web applications directly in SharePoint sites running Access Services.
Access web solutions store its data suppoort an underlying SQL Server database which is much more scalable and microxoft than the Access version which used SharePoint lists to store its data. Access Services in SharePoint has since been retired.
A compiled version of an Access database file extensions. ADE; ACCDE only works with Access or later can be created to prevent users from accessing the design surfaces to modify module code, forms, and reports. Both the. MDE and. ADE versions of an Access database are used when end-user modifications are not allowed microsoft visio standard 2013 end of support free when the application’s source code should be kept confidential.
Microsoft also offers developer extensions for download to help distribute Access applications, create database templates, and integrate source code control with Microsoft Visual SourceSafe.
Users can create tables, queries, microsoft visio standard 2013 end of support free and reports, and connect them together with macros. Advanced users can use VBA to write rich solutions with advanced data manipulation and user control. Access also has report creation features that can work with any data source that Access can access. The original fnd of Access was for end users to be able to access data from any source.
It also has the ability to link to продолжить in its existing location and use it for viewing, querying, editing, and reporting. This allows the existing data to change while ensuring that Access uses the free data. It can perform heterogeneous joins between data sets stored across different platforms. Access is microsoft visio standard 2013 end of support free used by people downloading data from enterprise level databases for manipulation, analysis, and reporting locally.
This makes it very convenient to distribute microsoft visio standard 2013 end of support free entire application to another user, who can run it in disconnected environments. One of the benefits of Access from a programmer’s perspective is its relative compatibility with SQL structured query fo —queries can be viewed graphically or edited as SQL 22013, and SQL statements can be used directly in Macros and VBA Modules to manipulate Access tables.
Users can mix and use both VBA and “Macros” for programming forms and logic and offers object-oriented possibilities. VBA can also be included in queries. Microsoft Access offers parameterized queries. These queries and Access tables can be источник from other programs like VB6 and. Microsoft Access is a file server -based database. Unlike freee relational database management systems RDBMSMicrosoft Access does not implement database triggersstored proceduresor transaction logging.
Viiso includes table-level triggers and stored procedures built into the ACE data engine. Thus a Client-server database system is not a requirement for using stored procedures or table triggers with Access Tables, queries, forms, reports and macros can now be developed specifically for imcrosoft based applications in Access Integration with Microsoft SharePoint is also highly improved.
The edition of Microsoft Access introduced a mostly flat design and the ability to install apps from the Office Store, but it did not introduce new features. The theme was partially updated again forbut no dark theme was created for Access. NET web forms can query a Microsoft Access database, retrieve records and display them on the browser. SharePoint Server via Atandard Services allows for Access databases microsoft visio standard 2013 end of support free be published to SharePoint, thus enabling multiple users to interact with the database application from any standards-compliant Web browser.
Access Web databases published to SharePoint Server can use standard objects such as tables, queries, forms, macros, and reports. Access Services stores those http://replace.me/29107.txt in SharePoint.
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By clicking sign up, I agree that I would like to hear from Microsoft and its family of companies about Microsoft Store and other Microsoft products and services. To withdraw consent or manage your contact preferences, visit the Promotional Communications Manager. Click here to open the Promotional Communications Manager. Easily create versatile diagrams, organization charts, maps, workflows, and home or office plans using a rich set of shapes and templates.
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Click here to read the Privacy Statement. Talk to an expert. Need help? No Thanks. Microsoft Corporation. Create professional diagrams easily with ready-made templates and shapes Get started quickly with a familiar Office-like experience Use your finger or pen to draw and take notes naturally on touch-enabled devices Create database visualizations using built-in database model diagrams Collaborate with others by adding and replying to comments directly within Visio.
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Top questions. Expand All Collapse All. You can save files that were created in newer versions of Visio in the Visio — Drawing VSD format, which earlier versions of Visio can open. To do this, on the File menu, choose Save As. Once a location has been selected, change the Save as type to Visio — Drawing. When you open a file created with an earlier version of Visio in the new Visio, some features will be disabled for compatibility.
Converting the file to the new Visio file format will enable all features. To convert a Visio — drawing to the new file format, on the File menu, click Info, and then click Convert. Visio Plan 2, available as a subscription, includes the same capabilities as Visio Professional It automatically installs the latest updates both feature and security for the duration of the subscription.
Visio Plan 1 is best for addressing basic diagramming needs allowing a user to create and share simple diagrams in a favorite browser. Visio Plan 2 is the industry-leading diagramming and visualization solution, offering ready-made professional templates and , shapes meeting industry standards, including BPMN 2. For information on how to license Visio, please visit our licensing page. Both Visio subscription plans are offered as a monthly or annual subscription.
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You can reduce or expand the Shapes pane by clicking and dragging the edge of the pane inwards or outwards respectively. The Ribbon can be customized just like the Quick Access Toolbar but to do so, you need to navigate to the File menu and click Options.
Then click Customize Ribbon. You can select the tabs that you wish to display on the workspace. You can also create a new tab or group by clicking New Tab or New Group to accommodate the commands that you use frequently.
Visio has a few options for changing how you view the drawing. The View tab lists all the possible view options that you can use on the canvas. We will look at some of the commands that are useful in changing view modes. Basically, slide snippets allow you to directly export a Visio diagram as a PowerPoint slide. To take a slide snippet, click the Slide Snippets Pane in the View tab to open it.
Then, select an area of the drawing that you want to export to a PowerPoint slide and click the Add button in the Slide Snippets Pane. Add a title in the Enter title here The Presentation Mode shows a full screen view of the drawing without any distractions.
This mode can also be toggled by pressing F5 on the keyboard. You can toggle between showing the vertical and horizontal rulers, the grid, and the guides by toggling the corresponding checkboxes in the Show area of the View tab. The scaling of the rulers and grid can also be adjusted.
The grid allows to easily snap objects so that they are placed correctly on the canvas. The Zoom section comprises of commands that allow you to change the zoom levels of the canvas. You can also fit the contents to window or adjust the contents to fill the page width. The Window section lists commands that allow to arrange multiple windows on your screen.
You can directly open a new window or arrange windows side by side. You can also cascade windows for easy switching between them. SmartShapes provide contextual shapes which relate to the selected shape. SmartShapes are connected to the original shape and the connector also moves whenever the SmartShape is moved. Start with a blank document in this case a flowchart diagram. You will notice that the Shapes pane has different shapes that are applicable to flowcharts. Click and drag a shape onto the empty canvas.
You can resize or rotate the shape as desired. You can even align the shape with the help of the alignment guides. When you drag a shape onto the canvas, you will notice that there are four arrows along the shape. Hovering over any of these arrows will show possible shapes that can be created and linked to this shape. Click the desired shape to create the shape. You will also notice that the shape is automatically connected to the initial shape. If you were to drag the shape manually, you will need to connect it manually as well.
The connections between the shapes are dynamic and they will move in relation to the placement of the shape. The SmartShape arrow lists the first four shapes for the diagram that are seen in the Shapes pane.
You might want to customize which shapes appear in the four SmartShape options depending on your workflow. To set the shapes that you prefer as SmartShapes, first select the desired shape in the Shapes pane and drag it to one of the first four shapes within the pane.
In this example, let us assume that the Database shape needs to be in the first four. Click and drag the Database shape into one of the first four positions. SmartShapes allows to automatically connect shapes. If you want to connect shapes that are not directly related, you can manually connect them.
To manually connect shapes, click the Connector tool in the Tools section of the Home tab. The mouse pointer now changes into a connector. Draw a connecting line from the originating shape to the destination. You will notice a dotted line representing the connector. You can either glue this connector to the connection point or glue it to the destination shape. Gluing it to the shape will enable you to move the shape to a different location on the canvas along with the connector.
Click the Pointer Tool in the Tools section of the Home tab to return the mouse pointer back to normal. Newer versions of Visio have built-in intelligence to help you place shapes between other shapes. Visio automatically adds the required spacing and connectors to ensure that the new shape is inserted in the correct position.
To insert a shape between two shapes, drag the new shape in between the desired shapes, till you see green squares on the connectors and release the mouse. The new shape will be inserted with equal spacing and appropriate connections. Often, inserting and deleting shapes can disturb the alignment of the diagram.
It can also make the elements of the diagram space out unevenly. To get around this, Visio provides tools that automatically align and space the shapes in your diagram so that it looks perfect. To automatically align and space shapes in a diagram, go to the Position dropdown menu in the Arrange section of the Home tab.
You can also hover the mouse on these commands to preview how the diagram would look after alignment. Visio provides options for automatically changing the layout of the diagram with the ReLayout Page command. The Re-Layout Page command provides commonly used layouts. You can also customize some of the aspects of the layout as needed. Open the diagram and navigate to the Design tab on the Ribbon.
Click the Re-Layout Page dropdown menu and select a layout as needed. You will see that the diagram now changes to the selected layout. You can also preview the look before clicking by hovering the mouse over the layout style.
This opens a dialog box in which you can configure the layout properties. You can change the spacing between the shapes by manually changing the values in the Spacing field. You can also change the appearance of the connectors to curved by selecting Curved in the Appearance dropdown menu.
Remember to select the Apply routing style to connectors checkbox to be able to change the appearance of the connectors. Visio allows inserting text either within the shapes or in the document.
You also get to do text formatting just like any other text editor. It is easy to insert text within a shape. Just double-click within a shape to type the text. Notice that Visio automatically zooms into the shape to enable typing and zooms out when you click outside the shape. To insert a text in a document such as a heading for the chart, click the Text Box dropdown menu in the Insert tab on the Ribbon and select either horizontal or vertical text box.
Backgrounds are inserted using pages called background pages. Background pages can contain graphics or text such as copyright info and other information. Background pages are always separate but appear overlaid on the main page. You can change the background of a document by choosing from preset backgrounds or using your own background template.
To insert a background, click the Background dropdown menu from the Design tab on the Ribbon and choose a background preset. This creates a new page in addition to the diagram page. You can right-click the newly created background page to rename it.
The new background will be automatically applied to all newly created pages in the document. Apart from the shapes that are part of the diagram, you can add your own images to the document. Images can come from any online or offline source. If you add an image to the background page, the image will appear on all the pages in the document. To insert your images or graphics, go to the Insert tab on the Ribbon and select from any of the commands in the Illustrations section.
It can be a picture on your local drive, an online source, a chart or even a CAD drawing. You can also replicate the picture on all the pages by inserting the picture in a background page. To do this, select the background page and insert the picture as described above. Drag and resize the picture as needed. Now, navigate to the page containing the diagram and you will find that the picture appears on that page and any other subsequent pages that are added.
Sometimes, you might want to combine two or more elements of the diagram together. You can use containers to group shapes that are dependent on each other. Callouts help in inserting more text outside the shape. Callouts are always connected to the shape and move along with it. To insert a container, go to the Insert tab on the Ribbon and click the Container dropdown menu in the Diagram Parts section. You will see that there are many designs to choose from for the container.
Once you select a design, you can drag the container around the grouped shapes. Release the mouse to lock the container. The container also contains an area for typing text. Double-click the heading area to type the text. Select the shape for which you want to use the callout. To insert a callout, go to the Insert tab on the Ribbon and click the Callout dropdown menu in the Diagram Parts section. You will see that there are many designs to choose from for the callout.
Select a design appropriate for the callout. The callout will appear connected to the selected shape. In this example, we have added a callout for the Back to Research process called Extensive Research. The callout is linked to the shape and can be moved about anywhere in the drawing, however it will always stay connected to the shape. Visio will zoom in when you click the callout to enable typing and will zoom out when clicked outside the callout.
This text now needs to be converted into a hyperlink. To do so, select the text in the text box and in the Insert tab again. Click Link to open the Hyperlinks dialog box.
You can specify the links to websites or a local file on your computer. Click OK to convert the selected text into a hyperlink. You can directly hyperlink a text or a shape to a file. Double-clicking the text or shape opens the hyperlinked file. The procedure is similar to hyperlinking a website. Select the shape or text that you want to create a hyperlink for and click the Link button in the Insert tab of the Ribbon. In the Hyperlinks dialog box, click Browse… adjacent to the Address field and click Local File… to browse to the location of the file.
Make sure that the Use relative path for hyperlink box is selected to ensure that the file path is updated automatically when you change the file location. Visio also makes it possible to hyperlink pages in a multi-page document so that clicking the link will directly take you to the linked page. To hyperlink pages, select a text or shape to be linked to and click Links in the Insert tab in the Ribbon.
In the Hyperlinks dialog box, make sure to click Browse… adjacent to the Sub-address field. Select the destination page in the Page field. You can also set a default zoom level in the Zoom dropdown menu so that navigating to the linked page opens it at the desired zoom. You need not be content with the default theme. Visio allows to customize the theme and overall look of the document. To apply a theme, go to the Design tab and choose from any of the many theme options available.
Once you click any of the available themes, the theme will be applied to the document. You can further personalize it by selecting from one of the many options in the Variants section. The Variants section allows you to customize theme colors as needed. Clicking the dropdown menu in the Variants section allows to customize the theme colors, effects, and connectors.
It opens the New Theme Colors dialog box, which allows to customize each of the accents in the theme. If you are familiar with Microsoft Word, you should be right at home in Visio with respect to formatting text.
You can format titles and text within shapes. You can also use the Format Painter command to copy formatting and paste it into another shape or text box. To format the text, select the text box containing the text or highlight the text itself. Then, choose from the options available in the Font and Paragraph sections of the Home tab.
You can change the font, size, color, and paragraph alignment. If you want to change the font styles in a shape, just double-click the shape to select the text within the shape and change the font styles as desired. You can also format the shapes to give them a more professional or casual look as desired. To format shapes, select the shape in the diagram and format using the options available in the Shape Styles section.
You can select predefined shape styles or you can customize the shape using the Fill dropdown menu. To adjust the color of the shape border, select a color from the Line dropdown menu. The Effects menu allows to add special effects to your shape such as drop shadows or 3D rotations. Visio makes it easy to format the shape outlines and the connectors. You might be looking to format a shape outline to make it stand out from the rest of the shapes or to highlight something important.
To format a shape outline, click the shape or hold down the Ctrl key on the keyboard and select multiple shapes. This will open a Format Shape flyout. In the Line section, select the options you need to customize the shape outline. You can change the color of the shape outline, increase the width to add more weight, change the rounding, and a whole lot more.
You can also create gradients for the line to suit the diagram. Like shape outlines, connectors can also be formatted as needed. To format a connector, select the connector in the diagram and bring up the Format Shape pane by going to the Line dropdown menu and clicking Line Options In the Line section of the Format Shapes pane, select the Dash type of your choice to change the connector pattern.
You can also change the color of the connector and adjust the transparency levels as needed. Visio comes with visual aids to help align and structure the elements in the diagram so that it appears great both on-screen and in print. The main visual aids available include rulers, grids, and guides. Rulers help in providing perspective to the elements in the diagram.
They help orient the shapes to attain a consistent and clean look. Rulers can be switched off or on with a simple checkbox in the Show section of the View tab. When you move a shape, you will notice that there are 3 dotted lines shown in the following example in red rectangles on both the vertical and horizontal rulers.
These 3 dotted lines denote the left, middle, and right parts of the diagram. When you drag the shape vertically or horizontally, these 3 dotted lines help position the shape exactly at the place you need. Just like rulers, guides help in orienting different shapes of the diagram properly. You can create any number of guides from both the vertical and horizontal rulers. To create a guide, simply drag a line from either the vertical or horizontal rulers.
Guides are represented by lines, which appear thick when selected. You can delete a guide by simply selecting the guide and pressing the Delete key on the keyboard. Uncheck the Guides checkbox in the View tab to remove all the guides from view. Dragging a shape onto a guide will enable you to snap the shape to the guide. When a shape is snapped to a guide, it moves along with the guide. Grids not only help to align shapes within the drawing but can also be an important measurement tool.
Grids comprise of square boxes of defined area, which can be adjusted. Therefore, grids help you have an estimate of the likely area occupied by the shape, which allows you to size the shapes as needed.
You can also customize the size of each grid by adjusting the spacing between the grids. To do so, click the small downward facing arrow to the bottom-right of the Show section in the View tab.
Apart from commonly used visual aids such as the ruler, guides, and grids, Visio also comes with few other visual aids to help you better organize your diagram. One of the advantages of using SmartShapes is the ability to quickly and easily connect a shape to the top four favorite shapes.
AutoConnect helps to quickly select a shape from the top four and instantly establish a connection to the new shape. Sometimes, you might not need this feature. In such cases, you can disable the AutoConnect feature by simply unchecking the AutoConnect checkbox from the Visual Aids section of the View tab.
When the AutoConnect checkbox is unchecked, the SmartShapes and connecting arrows do not appear when a shape is selected. Dynamic grid provides a relative alignment cue when you insert a new shape. When the Dynamic Grid option is turned on, you will see guides and indicators relative to the shape. Dynamic Grid can be used in conjunction with the actual Grid.
The actual Grid is more of an absolute measurement and should be considered when precise measurements are of importance in deciding the placement of the shapes. The Dynamic Grid is more of a relative measurement. In the above example, we see that turning on the Dynamic Grid allows us to see the relative distance of the new shape with respect to pre-existing shapes. Connection Points help in connecting shapes to specific points along the surface of a shape. For example, a shape can have four Connection Points along its perimeter to which connectors can attach to.
Turning on Connection Points help to connect shapes precisely at defined connection points. Connection Points can be identified by green squares that appear on all sides of the shape. If you want to connect to the shape directly rather than to a connection point on the shape, uncheck the Connection Points checkbox in the View tab of the ribbon. Task Panes provide additional functionality to the user interface. You can use task panes to customize or add parameters to an object.
The Shapes pane which is there by default, is an example of a Task Pane. Task Panes can be floating or docked and can be resized as needed. Apart from the Shapes task pane, there are quite a few other panes, which can be accessed from the Task Panes dropdown menu in the View tab of the Ribbon.
The Shape Data pane allows entry of additional shape metadata. This metadata is contextual and depends on the shape being selected. This is especially useful while working with complex diagrams. This allows to set precise measurements of a shape. You can also change the angle of orientation of the shape and the pin position from which the measurements are to be considered.
The Navigation pane is available only in the Office version of Visio. It basically lists all the elements of the diagram and makes it easy to navigate to each of them. This is especially useful if the diagram has varied shapes and you want to navigate to a specific shape type.
Selecting the name of the shape in the Navigation pane selects it in the canvas. It is easy to work with multiple windows or multiple versions of a document in Visio. You can switch between windows easily or arrange them side by side for a comparative look. The options for window rearrangement can be found in the Window section of the View tab. New Window basically allows to create a new copy of the existing window.
The new copy will not show the stencils directly, however, they can be selected by clicking the More Shapes arrow in the Shapes pane. The new window can be identified by the presence of a number in the title bar of the window. In the following example, the original file name was BlkDiagm. Using the New Window command creates a new window with BlkDiagm: 2 in the title bar. This function allows you to arrange all windows side by side. This feature is useful for comparing two windows, however, if you have a high-resolution display, you might be able to accommodate more windows beside each other.
The Shapes pane and other panes can be minimized to allow more screen real estate. This function allows cascading of windows to give an overall view of the open windows. The active window is in the foreground, while inactive windows are in the background with title bars visible.
Cascade view is useful to know which documents are open at a glance. The right side of the Print menu shows a preview of the output. You can change the orientation of the page, page size, and select only the pages that you need to print. Depending on your printer, you can also print in color or in greyscale. Remember that printing in black and white might not produce a good output. Visio includes several ways to create a PDF of the drawing, which is extremely useful for sharing with others.
You can save the drawing as a Visio drawing. This opens the Save As dialog box. You might want to use this if you need to have fine grain control over the PDF document such as PDF version or compatibility properties. You can also directly email the diagram to a recipient.
This creates a new email in your default email client with the PDF file readily attached. Just enter the email address of the recipient to send the attachment. Exporting image formats is useful while sharing the drawing easily with others or to put it up on a web page.
To export a drawing, go to the File menu, click Save As and in the Save As type field, choose from the list of supported formats. You can choose from any of the abovementioned graphics formats. Once you choose a graphics format to export to, you will get some options to choose from depending on the capabilities of the graphic format.
The options in the Operation and Color format fields are format specific. You can leave them mostly as default. Set the Background color as white if you have a background for the drawing. Set the Quality as needed. You can also rotate the drawing or flip it horizontally or vertically. The resolution and size of the output diagram can be matched with the screen, printer, or source.
You can also input a custom resolution or size. Click OK. You can also export drawings to web pages which can be hosted on a web site. Visio allows customizing what goes into the web page. You can select which of the components of the diagram that you want to publish and the number of pages to publish. You can also provide a page title. The HTML file is created in the chosen location along with a folder containing the supporting files.
Both the HTML file and the folder are linked together. Adding SmartShapes automatically creates layers. Layers are basically overlays, which can be individually customized and turned on or off. Each shape and connector in the diagram forms a layer whose properties can be customized. To know the list of layers in the diagram, in the Editing section of the Home tab, click the Layers dropdown menu and click Layer Properties This opens the Layer Properties dialog box, which you can use to customize the different layers in the diagram.
The Layer Properties dialog box lists the different layers in the document and allows changing the individual properties of the layers.
Layers are automatically assigned to shapes. However, Visio allows to assign layers to shapes as needed. You can also create your own layers. Let us start by creating a new layer and then assign some shapes to the new layer. Go to the Layer Properties… dialog box in the Layers dropdown menu from the Editing section of the Home tab and click New… Type a name for the new layer.
The new layer will be created in the Layer Properties dialog box and will initially have zero shapes, as they are yet to be assigned. Shapes can be assigned to any layer. To assign a shape to a layer, click the shape or connector in the diagram and then, click Assign to Layer in the Layers dropdown menu from the Editing section of the Home tab.
It opens the Layer dialog box from which a shape can be assigned to either an existing or a newly created layer. Note that the New Layer that was created earlier is now in the list. A shape can be assigned to more than one layer as well. To assign a shape to all the layers in the document, click All and then click OK. The Layer Properties dialog box allows to change the properties of individual layers. The Name field lists the type of layer, while the field lists the number of shapes in that type.
In the following example, we see that there are nine equipment shapes in this diagram. There is a row of checkboxes for each layer type that can be selected or deselected. Unchecking the Visible checkbox makes the shape invisible in the drawing. If the Print checkbox is checked, the shape will be printed along with the others. Unchecking the Print checkbox will not print the shapes in the layer.
Similarly, layers can be made active or locked. Shapes in an active layer can be manipulated without affecting the other shapes or layers. When you lock a shape, Visio prevents any changes from happening to the shape.
You cannot drag the shape or change its contents. Snap and Glue will be checked, if the shapes are allowed to snap to a grid. You can also represent a layer by a color for easy recognition. When you represent a layer by its color, the shapes belonging to that layer will also be colored in the diagram. This is useful if you want to differentiate a set of shapes from another. Themes and Styles are useful to give the diagram a design makeover and make it stand out.
Visio provides a standard set of themes and styles, which are customizable. Themes apply to the entire diagram. Themes comprise of a set of colors and effects that generally blend well with each other. They are a great way to quickly give the diagram a polished look. Themes also affect other parts of the document such as titles, headings, text, etc.
To apply a theme, go to the Design tab and select a theme from the Themes section. The dropdown arrow provides more choices categorized by theme type. When you click a theme, all the aspects of the diagram and other parts of the document reflect the theme settings.
A theme can have many variants, which can be selected from the Variants section of the Design tab. Styles are different from themes such that, they are applicable to a selected shape or a group of shapes. Styles help in customizing the aspects of a particular style. To change a style of a shape, select the shape and from the Home tab, then select a style from the Shape Styles section.
Style can be applied to both shape elements in the diagram as well as to individual text boxes. You can select multiple shapes to apply the style to all of them together. When you change a theme after applying a style to a shape, the shape will take up the characteristics of the theme but will still remain distinct from other shapes. Of course, you can continue to customize the style even after applying a theme. Themes are useful to customize the appearance of the document.
Visio goes a step further and allows to customize the themes themselves. Themes come with variants that can be further customized as needed. Theme variants can be accessed from the Variants section in the Design tab. You can use the stock variants or click the dropdown menu to customize many other aspects. Sometimes, it becomes necessary to prevent themes from affecting one shape or a group of shapes, especially if they have important information that has to be presented in a particular way.
To enable protection for a shape, click a shape or a group of shapes. This opens the Protection dialog box that allows to select which components of the shape to protect from being overridden. We will focus on protecting the theming of the shape for now. So, select the checkboxes for Text, Format, From theme colors, From theme effects, From theme fonts and finally, From theme index. If you now select any theme from the Design tab, you will notice that the shape that is protected is unaffected by the theme change.
To reverse the changes, simply go to the Protection dialog box again, click None and finally click OK. Visio comes with a good selection of themes and variants to suit almost any need. However, sometimes you might have the need to create a specific color scheme that reflects your organization. To do this, select a theme from the Design tab and choose a variant from the Variants section that closely matches to what you intend to create.
In the New Theme Colors dialog box, give a name for the theme in the Name field. There are 5 accent colors to customize. Depending on the colors that you want to customize, choose a color for each accent.
Click Apply to see a preview of the effect. Once you are satisfied with the color scheme, click OK to save the color scheme. The new color scheme can be found in the Custom section of the Colors menu. You can always edit this color scheme by right-clicking the custom scheme and clicking Edit. Organization charts or org charts are a great way to depict hierarchy in an organization.
Visio provides ready-made templates to help you get started in creating org charts. In the following series of chapters, we will learn different aspects of creating and working with org charts. The easiest way to get started is to use an inbuilt org chart template and build upon it.
In Visio , the org chart template can be found by going to the New menu. Click the Home button, click New and select the Templates tab. In the Templates tab, go to the Business category and click Organization Chart. It will open a dialog box in which you can choose the chart to be created in either Metric or US units.
Select the units you are comfortable with and click Create to load the org chart shapes in a new diagram. Once the chart is created, you will notice that the Ribbon has a new Org Chart tab that lists the shape styles you can use.
The Shapes pane has all the shapes necessary to use in a org chart. The shapes change based on the shape style selected in the Org Chart tab in the Ribbon. In this example, the currently selected shape style is Belt. To insert a top-level shape, drag the Executive Belt shape over to the canvas and align it to the center of the page. Once the top-level executive shape is created, it is easy to create manager sub-shapes. The Executive Belt shape will not offer SmartShapes as this is a hierarchical chart with defined positions.
To insert a manager, simply drag the Manager Belt shape onto the Executive Belt shape. You will notice that Visio automatically connects both the shapes. You can add more Manager Belt shapes onto the Executive Belt shape and Visio will automatically connect, space, and align all the shapes.
You can then enter details into the shapes by zooming in and double-clicking the shape to activate the text box. Unlike the Executive Belt shape, the manager shapes will offer the choice of using SmartShapes. We can continue building on the org chart previously created. Based on the organizational hierarchy, corresponding shapes can be added to the existing shapes.
Visio will then automatically create the connection and align the new shape in the diagram. A position belt is used to indicate a position under an executive. In the following example, several position belts have been added to each of the three manager sub-shapes. To add a position shape, simply drag the Position Belt shape from the Shapes pane over any of the manager sub-shape. Visio automatically creates the Position Belt shape and connects it to the manager shape above.
In an organization, not all positions will be always full. There will be a few vacant positions that need to be filled. You can indicate a vacancy by dragging the Vacancy Belt shape onto any of the managerial shapes. A vacancy shape is different from the other shapes and can be easily identified. Similarly, you can also add the consultant and assistant shapes to the org chart.
Visio will automatically adjust the spacing and connections between the shapes. It may be necessary to re-order team members in the org chart. Since this is an org chart, there will be an Org Chart tab in the Ribbon. Click the tab and in the Arrange section, click either of the arrows in the Move command. Depending on the position of the shape in the drawing, moving left and right can also mean moving up and down.
When you move a shape, all sub-shapes also move along with it. In the following example, the COO shape was moved to the right and with it, all positions below it also move. A team frame helps to denote members of different teams who work on a common project.
To add a team frame, drag the team frame shape from the Shapes pane onto the teams that you want to include. The team frame can be adjusted along its handles to accommodate as many members as needed. The team frame border line and the label can be formatted as needed. To format the team frame border, click the team frame and go to the Home tab and in the Shape Styles section, select the shape formatting needed. A dotted line report helps in identifying individual team members who report to multiple people.
To add a dotted line, drag the Dotted-line Report shape from the Shapes pane onto the canvas. You will see that there are two endpoints to the dotted line. Drag one of the endpoints to the first shape and the other endpoint to another shape to create a dotted line that indicates the team member reports to more than one position. Although you can create individual shapes by dragging the desired shapes from the Shapes pane, Visio facilitates creating multiple shapes at one go.
If you got Visio Professional or Standard through one of the following, you may not have a product key or associated account. See these steps instead to install your version of Visio. Volume license versions : IT departments often use different methods to install volume license editions of Visio in their organizations. Talk to your IT department for help.
Third-party seller : You bought Visio from a third-party and you’re having problems with the product key. If you don’t see an option to install Visio or if you selected Install Office from the office. From office. If you have any other Office apps already installed, make sure to select the same bit version for your Visio installation.
Not sure what you have? See What version of Office am I using? If you’re the Office admin, learn about assigning licenses to users. However, with Visio Plan 1 this is the only way you can access Visio since the desktop app isn’t included with Visio Plan 1.
Go to visio. To learn more about this version of Visio, see Overview of Visio for the web. Table of contents. Office install. How to install Office. Redeem or activate. Office product keys. Activate Office. Install other apps. Set up mobile devices. Office updates. Upgrade to the latest version. Troubleshoot and uninstall. Install Visio Visio Plan 2 or Visio Professional The steps below describe how to install the desktop app included with Visio Plan 2, and non-subscription versions of Visio Professional or Visio Standard , , , or Visio Plan 2 Subscription version Your work or school account should already have an assigned license for Visio Plan 2.
Visio Professional or Standard Non-subscription versions Go to www. Sign in with the Microsoft account associated with your one-time purchase version of Visio. Visio Plan 2 Subscription version Go to www. Sign in with the work or school account associated with this version of Visio.
Tips: If Visio isn’t listed as an install option under My Installs , it could mean you don’t have a license. I don’t have a product key for my one-time purchase of Visio. To access Visio for the web , do the following. If prompted, sign in with your work or school account. Need more help? Join the discussion. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue.
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